Due to a technical error the login for the notarial online procedures is not possible for all users.
Due to a technical error the registration for the notarial online procedures is not possible for all users.
The Bundesnotarkammer (hereinafter referred to as “BNotK” or “we”) takes the protection of your personal data, e.g. information on personal and factual relationships of an identified or identifiable natural person, very seriously. In this privacy policy, we would like to inform you in detail on the data we process when you use our website as well as on the purposes of their processing.
1. Controller
The BNotK is responsible for the collection, processing and use of your personal data as laid down in data protection law. You can contact us as follows:
Bundesnotarkammer K.d.ö.R.
Anton-Wilhelm-Amo-Straße 34
10117 Berlin
Phone: +49 (0)30 – 38 38 66 0
Fax: +49 (0)30 – 38 38 66 66
e-mail: bnotk[at]bnotk.de
2. Data Protection Officer
You can contact the Data Protection Officer of the BNotK as follows:
Data Protection Officer
c/o Bundesnotarkammer
Anton-Wilhelm-Amo-Straße 34
10117 Berlin
Phone: +49 (0)30 – 38 38 66 0
Fax: +49 (0)30 – 38 38 66 66
e-mail: datenschutz[at]bnotk.de
3. Processing of personal data
The collection, processing and use of your personal data is made in strict compliance with the provisions laid down in the European General Data Protection Regulation 2016/679 (hereinafter referred to as “GDPR”). When you visit our website, personal data is therefore only collected, processed and used to the extent that this is permitted by law. This also applies to the transfer of personal data. The processing of your personal data is carried out exclusively in our data centres located in Germany.
a) Usage data
Each time you visit our website, your web browser transfers the following data:
We process these usage data in order to make our website accessible to you, to identify and rectify any technical problems that may occur as well as to prevent and, if necessary, track any misuse of our services.
The legal basis for the processing of your usage data are Article 6(1) lit. f GDPR and Sections 78 et seqq. of the Federal Code for Notaries (Bundesnotarordnung, BNotO).
The storage period of your usage data does not exceed 30 days.
b) Matomo
Our website uses the open source web analysis service Matomo and the associated plugins Matomo Marketing Campaigns Reporting and Matomo Tag Manager. Matomo employs technologies that enable cross-page user recognition in order to analyse user behaviour. This enables the collection of the number of page views and user-related information for statistical and analytical purposes. We immediately anonymise the IP addresses so that no personal reference can be made. Matomo collects the following user-related information from us, provided you have consented to this:
We only use your data for the purpose of carrying out analyses and compiling statistics that enable us to obtain feedback on user behaviour and to improve your user experience on our website. We do not disclose your data. Our website can also be used in unrestricted form without Matomo. You can withdraw your consent at any time without any disadvantages. This analysis tool is used pursuant to Art. 6 para. 1 lit. a) GDPR in conjunction with your consent.
4. Cookies
Name | Funktion | Laufzeit |
| Cookie "ovgr_contrast" | saves the contrast setting so that it can be used for the web application (and vice versa). | 30 days (average time required for the formation of a company) |
| ovgrApprovedPrivacyPolicy | saves the user's consent to the terms of use in the browser for the purposes of registration. | until the end of session or the browser closing |
| Signatureapprovedagb und signatureapprovedprivacypolicy | saves the user's consent to the terms of use and conditions for creating the remote signature in the browser for the purposes of registration and creation of a signature. | until the end of session or the browser closing |
| signatureCreation und signatureReadInstructions | enables the application for the electronic signature by allowing the system to recognise whether a signature has been requested and the relevant brochure has been acknowledged. | until the end of session or the browser closing |
| jwt-token | enables the authentication of users in order to be able to use the system. | until the end of session or the browser closing |
| room | identification of the room ID for the videoconference. | until the end of session or the browser closing |
audiodevicePreference/ videodevicePreference | saves the audio and webcam device selection for the videoconference. | until the end of session or the browser closing |
| JitsiMeetId | enables the assignment to the current/last videoconference room. | until the end of session or the browser closing |
| lock | enables the creation of a signature. | until the end of session or the browser closing |
| SESSION | enables the system to identify the user: technical reference of the user's current session. This allows the logged-in user to be recognised/identified for successive requests. | until the end of session or the browser closing |
| lastSignatureTokenRefresh | prevents the user from being unable to sign in the videoconference 60 minutes after requesting the remote signature. | until the end of session or the browser closing |
| ovgr_login_state | shows whether the user is logged in | 15 minutes |
| XSRF-TOKEN | technical measure against CSRF attacks (cross-site request forgery). The user is protected against CSRF attacks. | until the end of session or the browser closing |
| consent_settings | stores the user's selection made in the cookie banner so that the user is not repeatedly asked for cookies every time a web page is accessed | 365 days |
| ovgr_cookie_consent | stores the user's selection made in the cookie banner and transfers it to other pages so that the user's selection is adopted | 30 days |
| Matomo | ||
| _pk_id | random hash value to determine a user's repeated visits, provided the user consents to the use of Matomo. The cookie identifies users and checks whether a session is already active and calculates cross-session metrics such as the number of visits until the target is reached, number of visits or days since the last visit. | 395 days |
| _pk_ses | numerical value that is used to assign the user's active session if the user consents to the use of Matomo. When the cookie is not available and the last recorded visit of the website was more than 30 days ago, the visitor counter in the cookie pk_id is increased. | 30 minutes |
The legal basis of the data processing is for the German Federal Chamber of Notaries Art. 25 para. 1 TDDDG, Art. 6 para. 1 lit. a) GDPR and Art. 25 para. 2 no. 2 TDDDG, Art. 6 para. 1 lit. e) GDPR in conjunction with Art. 3 BDSG and with Art. 78 para. 1 sentence 2 number 10), Art. 78p BNotO.
5. Use of third-party services
Your personal data will only be transferred to the third parties listed below for the following purposes:
Pursuant to Art. 28 GDPR, all processors are contractually obliged to take technical and organisational measures so as to ensure the protection of your personal data.
6. Your rights
You have the following rights regarding the processing of your personal data by the
Bundesnotarkammer:
You have the option to prevent actions you take here from being analyzed and linked. This will protect your privacy, but will also prevent the owner from learning from your actions and improving usability for you and other users.
Please contact us at support-online-verfahren@bnotk.de if you have any questions or comments. Our supervisory authority for filing a complaint is:
Federal Commissioner for Data Protection and Freedom of Information
Graurheindorfer Straße 153
53117 Bonn
